- 1Create a free account and open Crew.
- 2Name your company and say what it does, for whom: every member of staff reads it before a task.
- 3Take on a ready-made team, hire people from the catalogue, or design your own.
- 4Open Business brain: fill in your brand profile and upload your documents.
- 5Set a goal, then give someone a task, or give the whole team a big job in Swarm mode.
- 6Keep Crew open while they work, then approve the work or send it back with a note.
When work happens
While you have Crew open, your staff take tasks from the queue one at a time, oldest first. Once a day, routines that are due become tasks, and every crew gets a few more tasks done. Press Start now on a task to do it next.
Managers and their staff
A manager given a big task can hand up to 4 parts of it to the people who report to them. Each part waits for your yes, unless you change that in Settings.
Swarm mode
For a big job, open Swarm mode. The coordinator splits it into up to 8 parts for the people taking part, and says which parts wait for others. The rest run 3 at a time while you have Crew open. When every part is in, the coordinator pulls it into one finished piece for you to approve. Open a part to see who did what, answer a question, or cancel it.
The business brain
Everything in Business brain reaches your crew: the brand profile before every task, the passages of your files that match the work, and what they've learned (your answers, your feedback when you send work back, and your notes). Mark a file "always read" or pin a note to put it in front of every task. Remove anything that's wrong or out of date.
What counts against the allowance
Each time someone works on a task is one piece of work, including a task sent back. The crew has 100 a month, and each person has their own allowance.
Slack and Teams
Open Crew, then Slack and Teams. Press Add to Slack, or download the Teams app and add it in Teams. Then message Crew: say what you need, or start with someone's name. Their work comes back in the same thread with Approve and Send back. Replying "approve" in the thread approves it, and anything else sends it back with your reply as the note.
The allowance starts again on the first of next month. Tasks stay in the queue until then.